Monday, May 24, 2021
How to write a respectful email to your instructor:
- Salutation — Dear Lisa Kljaich, or Dear Professor Kljaich (I don’t have a professorship, but no worries), or Dear Ms. Kljaich
- I’m in Music 200x.
- I need help with………[state your problem].
- I have looked at the syllabus and didn’t find the answer I was seeking.
- If your question is about a specific assignment: I have looked at the assignment [name the assignment], and I have viewed the samples given as well.
- Or, I read the feedback on my assignment, AND referenced the syllabus, but I have a question about [state your question].
- I think this is what I need to do [state your understanding], but I would like guidance.
- OR — “Would you please’ [state what action you would like from me].
- Adding a “thank you‘ or some closing is customary.
- Your name as it appears on Blackboard.
- Bonus — Your email is carefully edited.
Ensure your comments to fellow students are respectful:
- Keep the focus on YOUR opinion. This is your interpretation, not the gospel truth.
- Make “I” statements: “I prefer,” “I don’t think that’s correct,” “That’s not what I found, etc.
- Find something positive to share – always.
- Avoid judgmental language:
- Even – there wasn’t even, you didn’t even,
- The truth of the matter….
- The facts are clear…..
- Build rapport: Look for things you can agree upon, or shared experiences.
- Bonus – use an online editor to help you submit comments that show that you are careful and took time with your words.